Every item in your collection can become a RailScanPro record: locomotives, freight cars, passenger cars, structures, accessories, documents, parts, and other railroad assets. Start with one real item so you can learn the flow before importing a whole collection.
Open Asset Management
- Sign in.
- Open Asset Management at
/app/asset-management. - Choose Add Item at
/app/asset-management/add.
The add screen gives you several entry paths. They all create an inventory record, but each path is optimized for a different starting point.
Pick an Add Flow
| Flow | Route | Use it when |
|---|---|---|
| Quick Add | /app/asset-management/add/quick |
You want a fast starter record and can fill details later. |
| Photo-first | /app/asset-management/add/photo-first |
You have a clear photo and want AI-assisted recognition. |
| Form-first | /app/asset-management/add/form |
You already know the details and want direct control. |
| Barcode | /app/asset-management/add/barcode |
You have a product barcode on a box or package. |
| Box or receipt scan | /app/asset-management/add/box-receipt |
You want to capture packaging or receipt evidence first. |
| Import | /app/asset-management/import-export |
You already have a spreadsheet or external inventory file. |
For your first item, use Quick Add or Form-first if you want the least friction. Use Photo-first when the markings are clear and you want to test AI identification.
Minimum Useful Record
Try to capture enough detail that you can find the item again later:
- Category, such as locomotive, freight car, passenger car, structure, accessory, document, or part.
- Scale.
- Manufacturer or brand if known.
- Road name and road number for railroad equipment.
- Model, class, stock number, or description.
- Condition.
- Storage location or layout location if known.
- At least one photo when available.
You do not need perfect data on the first pass. A useful draft is better than waiting until everything is known.
After Saving
After the item saves, reopen it from Asset Management and confirm:
- The title or description is recognizable.
- The item appears in the list.
- Photos, documents, or scan evidence are attached if you added them.
- The route back to the item works from the list or search.
Then try one follow-up action:
- Generate a QR code from
/app/asset-management/qr. - Print labels from
/app/asset-management/print/labels. - Scan a QR code from
/app/asset-management/scan. - Edit the item if you intentionally left fields blank.
- Ask Casey where to go next at
/app/ai/assistant.
Beta Testing Notes
When testing, report the smallest repeatable issue you can describe:
- Which add flow you used.
- What item type you were adding.
- Whether you uploaded a photo, barcode, box, or receipt.
- The field or screen where the problem happened.
- Whether the item saved, duplicated, disappeared, or showed wrong data.
Report product issues at /app/feedback/report-bug.
Next Steps
- Your First 5 Minutes with RailScanPro - complete the starter loop.
- Setting Up Your Railroad Profile - improve defaults and context.
- Scanning QR Codes - label and retrieve items quickly.