RailScanPro Documentation & Help
One hub for everything: browse by product area, search every help and learning article, or ask Casey for an instant answer.
Asset Management & Collection
19 articles across help and learning in this area.
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Help
AI Not Recognizing Items?
Improve weak AI results by retaking photos, adding more angles, or continuing with manual entry.
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Help
Bulk Photo Upload
Upload dozens or hundreds of photos at once and let RailScanPro match them to existing inventory items or create new draft records.
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Learning
Creating Insurance Reports
Generate a professional insurance documentation report for your model railroad collection in one click — the kind your insurance agent actually needs.
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Learning
Estate Planning for Model Railroad Collectors
Your collection represents decades of investment and passion. Here's how to make sure it reaches the right hands — and the right value — when the time comes.
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Help
Exporting Your Data
Export inventory data from Asset Management for backup, analysis, reporting, or handoff to another tool.
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How AI Recognition Works
Use photo-first entry to let RailScanPro suggest item details, then review and correct the fields before saving.
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Learning
How AI Recognition Works
Your model railroad collection, described in seconds. Here's the technology behind RailScanPro's AI Vision and why it gets better the more you use it.
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Help
Importing from Excel or CSV
Bring an existing spreadsheet into RailScanPro with preview, duplicate handling, and review before commit.
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Help
Improving AI Accuracy
When the AI makes a mistake, correcting it helps improve recognition for your entire collection and for the community.
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Help
Logging and Scheduling Maintenance
Track completed work, upcoming service, overdue items, and maintenance reports for your collection.
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Help
Managing Storage Locations
Track exactly where every item in your collection is stored, from display shelves to off-layout storage boxes.
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Organizing Photos
Manage your photo library so the right photos appear first, duplicates are removed, and your gallery looks great.
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Organizing Your Collections
Use tags, collections, filters, and locations to keep even a large inventory easy to navigate.
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Scanning QR Codes
Generate, print, and scan RailScanPro QR labels so you can open an inventory item from the layout room, storage shelf, or workbench.
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Help
Taking Better Photos for AI Recognition
Use clear lighting, stable framing, and multiple angles to improve AI-assisted inventory entry.
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Learning
Taking Photos for Best Results
A practical photography guide for model railroaders — the difference between a 60% and a 98% confidence AI identification is usually one small change in how you light the shot.
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Learning
Training AI on Your Collection
When you correct an AI identification, you're not just fixing your record — you're making the platform smarter for every collector who photographs similar equipment.
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Learning
Understanding Valuations
How RailScanPro tracks the market value of your collection, why it matters more than you might think, and how to use valuation data for insurance and estate planning.
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Help
Using Custom Fields
Add your own tracking fields to any item type — DCC address, decoder brand, weight, provenance, or anything else your collection needs.
Browse by product area
Pick the area you are working in — each links through to its full set of articles.
Getting Started
Set up your account, add your first items, and get productive in your first five minutes.
- Adding Your First Item
- Can't Log In? Troubleshooting Login Issues
- Missing Data? Recover Deleted Items
- Setting Up Your Railroad Profile
- Slow Performance? Speed Up RailScanPro
Asset Management & Collection
Catalog rolling stock, organize collections, manage photos and AI recognition, and track maintenance and valuations.
- AI Not Recognizing Items?
- Bulk Photo Upload
- Creating Insurance Reports
- Estate Planning for Model Railroad Collectors
- Exporting Your Data
Marketplace
Buy and sell equipment safely — listings, offers, auctions, and saved searches.
- Buying in the Marketplace
- Finding & Buying Equipment
- Listing Items for Sale
- Marketplace Auctions and Offers
- Marketplace Saved Searches
RailCommand
Run your layout end to end: import, operating sessions, engineer cab, CTC dispatching, signals, and hardware.
- Car Cards & Waybills: The Heart of Model Railroad Operations
- Car Cards and Waybills
- Economy-Driven Traffic
- Import a Layout from TrainController
- Introduction to Operations
Integrations & Reference
Connect RailScanPro to JMRI and layout hardware, plus data import and export reference.
Articles for this area are on the way.
Clubs & Museums
Member management, museum accession workflows, public galleries, and donor recognition.
- Creating Public Galleries
- Donor Recognition Features
- Managing Members and Roles
- Museum Collection and Claim Workflows
- Setting Up Your Club
Community
Telegraph Office, private wires, circuits and lines, and the wider RailScanPro community.
- Circuits, Lines, and Community Forums
- Following Other Collectors
- Making Your Railroad Public
- Private Wire Messages
- Using Telegraph Office
Account & Billing
Plans, payment methods, billing history, and account and organization setup.
- Account and Organization Setup
- Canceling Your Subscription
- Founding Member Benefits
- Payment Failed? Fix a Declined Payment
- Updating Payment Method
Digital Presence
Public railroads, public galleries, and sharing your collection with the world.
Articles for this area are on the way.
Reports
Collection insights, insurance-ready documentation, and data export.
View all Reports articlesGo deeper
Beyond reference articles: structured training and instant AI answers.
RailScanPro University
Go deeper than reference: courses, certifications, and hands-on training for operators and clubs.
Browse the RSP-U catalogOpens in the RailScanPro app — sign in to continue.
Ask Casey
Get instant, safety-aware answers drawn from across the documentation with the RailScanPro AI assistant.
Open CaseyOpens in the RailScanPro app — sign in to continue.
Still need help?
Can't find what you're looking for? Ask the community, contact support, or review plans and features.